Aftercare Management Software
Aftercare Management Software for Schools
Popsicle is aftercare management software built for private schools. Track daily attendance, manage flexible billing, and coordinate parent pickups — all from one organized system that replaces manual tracking and disconnected tools.
What is aftercare management software?
Aftercare management software is a platform that helps school aftercare programs track which students are in care each day, manage billing across different family plans, send parent notifications, and keep staff organized without paper or spreadsheets.
School aftercare programs are unique because they run every day, involve daily pickup coordination, and often have families on different billing plans — all of which create significant administrative complexity. Popsicle is built specifically for this environment.
Daily attendance, flexible billing, and parent coordination
Daily attendance tracking
Staff check students in and out each day from any device. Parents receive automatic pickup confirmations when their child is signed out.
Flexible aftercare billing
Monthly flat rates, drop-in fees, or hybrid billing. Popsicle tracks each model without manual spreadsheet work.
Parent coordination built in
Notify parents of schedule changes, late pickups, and billing updates directly through the platform — no separate email tools needed.
Semester enrollment
Parents enroll once per term. Popsicle tracks ongoing attendance and billing automatically for the full enrollment period.
Flexible billing for every family
Aftercare billing is never one-size-fits-all. Popsicle supports every billing model your program uses — and keeps track automatically so you're not doing it in a spreadsheet.
- Monthly full-time and part-time plans
- Drop-in attendance billing
- Automatic balance tracking per family
- Payment reminders before due dates
- Overdue balance alerts
- Monthly billing statements
- Revenue and collection reporting
Parent coordination features
Aftercare programs depend on clear, timely parent communication. Popsicle automates the routine communications so your staff isn't sending manual messages every day.
- Automatic pickup confirmation when child is checked out
- Schedule change notifications
- Billing reminders and payment confirmations
- Same-day pickup exception handling
- Emergency contact tracking
- Enrollment confirmation and reminders
Frequently Asked Questions
See how Popsicle works for your aftercare program
We'll walk through your attendance setup, billing structure, and parent communication in a 30-minute demo.
No pressure. Just a practical walkthrough.